Junior Project Administrator

Krakow, Poland

Striving for excellence is in our DNA. Since 1993, we have been helping the world’s leading companies imagine, design, engineer, and deliver software and digital experiences that change the world. We are more than just specialists, we are experts.

DESCRIPTION


Currently we are looking for a Junior Project Administrator for our Krakow office to make the team even stronger.

You will work globally for a top search engine provider in their department that handles their public developers communities (which consist of thousands of people). They want to streamline their way of interaction with the community heads. You would act as a middleman between that company and the community. Your role has many similarities to a project manager.

Responsibilities

  • Coordinate conference requests with community heads;
  • Coordinate orders and production of souvenirs, wearables and gifts (SWAG) with different agencies for these conferences, make sure they produce in time and in correct quality. Alternatively find new agencies;
  • Handle escalations from travel agencies or speakers to get to a conference;
  • Handle onboarding of new members to different communities;
  • Handle requests for cash advances according to policies so that conference organizer can pay for conference rooms or e.g. catering.

Requirements

  • Strong communication skills;
  • English B2 is a must;
  • Russian is a plus to work with CIS countries;
  • Service provider mentality, therefore customer facing experience is a plus;
  • Able to work under pressure and can prioritize;
  • Can make decisions on his own and work independently;
  • Comfortable to work daily in a multitasking environment;
  • Able to negotiate with producers as well as customers;
  • Experience with and understanding of G Suite products (Google Spreadsheets, Google Docs, Google Drive, Gmail) or can learn them very fast.

We offer

  • Possibility to be involved in an international project (Canada, China, Hong Kong, Mexico, USA, Switzerland, Germany, Sweden, United Kingdom, Russia, Belarus, Ukraine, Hungary, etc.);
  • Language classes (English and Polish);
  • Vast opportunities for self-development: online courses and library, experience exchange with colleagues around the world, partial grant of certification;
  • Career development center;
  • Possibility to take part in both: corporate and startup environment;
  • Possibility to relocate for short and long-term projects;
  • Relocation package for those who relocates to Krakow, Wroclaw, or Gdansk from other locations;
  • Benefit package (health care, multisport, lunch tickets, petrol vouchers and shopping vouchers, etc.);
  • Fruits on a weekly basis;
  • Sponsored sport activities, E-sport program;
  • We kindly ask you to include the following clause in your application: "Wyrażam zgodę na przetwarzanie moich danych osobowych zawartych w mojej ofercie pracy dla potrzeb niezbędnych do realizacji procesu rekrutacji zgodnie z ustawą z dnia 29 sierpnia 1997 r. o ochronie danych osobowych (Dz. U. z 2002 r. Nr 101, poz. 926, ze zm.)";
  • Please note that only selected candidates will be contacted.